Privacy Policy

Rossville Christian Academy (“RCA,” “we,” “us,” or “our”) operates the website at rossvillechristian.com. This policy explains what information we collect through the website, how we use it, and who we share it with. It covers the website only. Information the school collects about enrolled students and their families through enrollment, academic, and student-records systems is governed separately by the school’s student records policies and by the Family Educational Rights and Privacy Act, described below.

Information we collect

Information you give us through a form

The website has several inquiry forms — general contact, admissions, QUEST, FLEX, Dyslexia Intervention, and giving. When you submit one, we collect your name, email address, telephone number, the topic you selected where applicable, and whatever you write in the message field.

Employment applications

The online employment application collects substantially more: your name, contact details and mailing address, the positions and schedule you are seeking, your education and licensure, a résumé you upload, your answers to the school’s employment background questions, and your typed signature consenting to a background check. This information is used solely to evaluate your application and to conduct pre-employment screening, and is accessible only to the administrators involved in hiring.

Text messaging

If you use the chat widget on the website and choose to provide your mobile number, we collect that number and your consent to be contacted by text message. Providing it is optional and is never required to contact the school, apply for a job, enroll, or schedule a visit. Full details are in the SMS Terms.

Scheduling a tour

Tour booking on our Visit page is handled inside an embedded scheduling tool operated by Havenroll. When you book, you provide your details directly to that service, and its own privacy policy governs that submission in addition to this one.

Automatically collected information

Our hosting provider records standard server log information — IP address, browser type, pages requested, and timestamps — for security and reliability. The website itself sets no advertising or analytics cookies and runs no advertising trackers. The chat widget sets its own cookies to maintain your conversation.

How we use information

• To answer your question or respond to your inquiry
• To provide admissions, program, and giving information you asked for
• To evaluate employment applications and conduct pre-employment screening
• To schedule and confirm campus visits
• To send text messages if, and only if, you have opted in
• To keep the website secure and working

We do not sell personal information. We do not buy or sell leads. We do not run behavioral advertising.

Who we share information with

We share information only with the service providers that operate parts of the website on our behalf, and only so they can perform that function:

We may also disclose information where required by law, to protect the safety of students, staff, or the public, or in connection with a legal claim.

Student records and FERPA

Education records of enrolled students are protected under the Family Educational Rights and Privacy Act (FERPA). Nothing collected through this website forms part of a student education record. Requests concerning student records should be directed to the school office rather than submitted through the website.

Children

This website is intended for use by adults — parents, guardians, prospective families, donors, and job applicants. We do not knowingly collect personal information from children under 13 through the website. Inquiry forms and the chat widget should be used by an adult. If you believe a child has submitted personal information to us through this site, contact us and we will delete it.

Photographs of students

The website displays photographs of students taken at school events and on campus. Photographs are published in accordance with the photo release the school obtains from families, and a family may ask that a photograph of their child be removed by contacting the school office.

How long we keep information

We keep information for as long as it is needed for the purpose it was collected for, and for as long afterwards as is reasonably necessary for our records or required by law. Inquiry submissions are kept while we are responding to you and for our administrative records. Employment application materials are kept in accordance with the school’s hiring and record-keeping practices. Records of text message consent are kept while you remain opted in, and afterwards as needed to show that your consent was obtained and honored. When information is no longer needed, we dispose of it.

Security

The website is served over HTTPS. Form submissions are transmitted encrypted and stored with our service providers under their security controls. No method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

Your choices

• Text messages. Reply STOP to any message to stop receiving them.
• Email. Use the unsubscribe link in any non-essential email we send.
• Access or deletion. Contact us at the address or phone number below to ask what information we hold about you or to request that we delete it. We will respond within a reasonable period.

Changes

If we change this policy, the revised version will be posted on this page and takes effect when it is posted.

Contact